Organize Everything,Fast!
Tasks, documents, images, thoughts, notes, meetings, deadlines, projects, clients, tenants—everything in one secure place. Built with privacy-first principles and trusted by regulated industries.
The Who, What, Where, When Method
Our unique organizational approach ensures nothing falls through the cracks. Every project is systematically tracked across all dimensions.
Who
People and organizations
Where
Projects and locations
What
Things and actions
When
Timeline and scheduling
See Your ROI in Real Numbers
Based on research from productivity studies and our customer data, teams using organized project management systems save significant time and money.
Calculate Your Savings
See how much time and money you can save your team
Time Saved
Money Saved
How we calculate your savings:
• 15 minutes saved per meeting through better organization
• Reduced search time with intelligent search and organization
• 2 hours per person saved on context switching weekly
• 1.5 hours per person saved on duplicate work weekly
Intelligent Relationship Management
Advanced Who-Where relationship system that automatically filters and connects your data, eliminating manual work and ensuring nothing falls through the cracks.
Smart Filtering & Auto-Selection
Context-Aware Filtering
When you select a project location, the system automatically filters people and activities to show only relevant options based on established relationships.
Automatic Selection
Single related entities are selected automatically, reducing clicks and eliminating the chance of missing critical connections.
Relationship Management
Full CRUD operations on Who-Where relationships with comprehensive audit trails, soft deletion, and tenant isolation for enterprise security.
Many-to-Many Links
Complex relationship mapping with junction tables for accurate data modeling
75% Time Savings
Reduce data entry time through intelligent automation and smart filtering
Zero Errors
Eliminate manual connection errors with automated relationship validation
Deep Experience Where It Matters Most
Built from decades of experience in highly regulated industries. We understand compliance, audit requirements, and the critical importance of data integrity.
Real Estate
Transaction management, document tracking, and compliance monitoring for property deals, escrow processes, and regulatory filings.
Finance
SOX compliance, financial audit trails, and secure document management for banking, investment, and financial services.
Healthcare
HIPAA-compliant workflows, patient data protection, and comprehensive audit logging for medical records and healthcare operations.
Airtight Audit Logs for Complete Compliance
Every Action Tracked
- Complete change history for all entities
- User actions with timestamps and IP addresses
- Before/after snapshots of all modifications
Regulatory Ready
- Immutable audit trail that cannot be altered
- Export-ready for compliance reporting
- Chain of custody for sensitive documents
Adapt to Your Unique Workflows
Powerful customization features that mold to your specific needs, from custom fields to progressive disclosure modes—making the system work exactly how you do.
Custom Field Templates
Many-to-many reusable field sets
Multiple Field Types
Edit/Lock Mode System
Progressive disclosure interface
Clean reading view, only populated fields visible
All fields visible, editing enabled, “Add” buttons shown
Smart Template System
Convert any tracker to reusable template
Instant Setup
“Use Template” button creates new trackers with all relationships pre-connected
Filter Integration
Template dropdown applies relationships and dates to list filters automatically
Clean Slate
Preserves structure and relationships while excluding attachments and comments
Work Smarter with AI
Harness the power of OpenAI's latest models to extract insights from images, transcribe voice recordings, and polish your notes—all while maintaining privacy and control.
Smart Image Analysis
AI-powered OCR extracts text from images and provides context-aware analysis of documents, screenshots, and photos.
Voice Transcription
Real-time audio recording with AI transcription, automatically converting speech to text with high accuracy.
Notes Polishing
AI-enhanced editing improves grammar, clarity, and readability while preserving your original meaning.
More AI Automation coming soon • Contact us to request a feature
Security Protocols in Detail
Your data deserves military-grade protection. We implement multiple layers of security to ensure complete privacy and data integrity.
Enterprise Security
Row-level security with comprehensive audit trails and data encryption.
Role-Based Access
Granular permissions system with admin, manager, associate, and read-only roles.
Multi-Provider Storage
Support for AWS S3, Google Cloud Storage, and local server storage.
Data Encryption
Access Control
Infrastructure Security
Privacy Protection
Advanced Audit Logging
Enhanced Password Security
Complete Compliance Documentation
Audit Trail Coverage
Security Monitoring
Compliance Ready
Enterprise-grade security built for regulated industries • Contact us for custom compliance needs
Complete Management Solution
From simple notes to complex workflows, everything you need to manage business and collaborate effectively.
Advanced Workflow System
Role-based task progression through structured statuses with controlled transitions and approval flows.
Reusable Templates
Create and use templates for recurring tasks, standardized procedures, and best practice workflows with embedded instructions.
Calendar & Forecasting
Integrated scheduling with multi-year forecast views and progressive loading for long-term planning.
Live Push Notifications
Real-time push notifications for instant updates on tasks, comments, and workflow changes across all devices.
Intelligent Search
Full-text search across all entities with advanced filtering and real-time results.
Analytics & Reporting
Comprehensive audit logs, activity tracking, and insights into team productivity and project progress.
Built for Growth & Scale
Enterprise-grade features that grow with your organization—from multi-tenant workspaces to advanced planning capabilities that handle complexity at any scale. We offer implementation migration and import of your data to get you started quickly.
Seamless Migration & Implementation
Professional migration services to move your existing data and workflows into QRuxy with zero downtime and complete data integrity.
Data Import Services
Expert migration from CSV, Excel, databases, and existing project management tools with full data validation.
Team Training
Comprehensive onboarding and training programs to ensure your team hits the ground running.
Custom Workflows
Configure templates, custom fields, and workflows to match your existing business processes.
Multi-Tenant Workspaces
Role-based workspace management
Universal Workspace Grid
All users access workspace overview with role-based information display
Management Statistics
AI credits, sign-in activity, costs visible to Admin/Manager/Owner roles
Tenant Isolation
Complete data isolation with PostgreSQL row-level security
Permission Enforcement
Server-side validation with client-side conditional rendering
Advanced Planning
Multi-year forecasting capabilities
Multi-Year Forecasting
Calendar views with progressive loading for long-term planning
Resource Planning
Visualize team capacity and project timelines years in advance
FullCalendar Integration
Professional calendar views with drag-and-drop scheduling
Progressive Loading
Efficient data loading ensures fast performance even with massive datasets
Advanced Workflow Management
Sophisticated workflow controls designed for complex organizational structures
Role-Based Actions
Different capabilities for admin, manager, associate, and readOnly roles with controlled status transitions
Priority Management
0-9 priority levels with visual indicators and automated escalation workflows
Status Validation
Controlled transitions with comment requirements and approval workflows
Built to Handle Scale
Unlimited Workspaces
Records Per Tenant
Forecast Planning
Uptime SLA
Seamless Integrations
Connect with the tools you already use. Built with modern APIs and enterprise integrations for a unified workflow.
REST API
Full-featured API for custom integrations
Webhooks
Real-time event notifications to your systems
OAuth 2.0
Secure authentication with major providers
More integrations coming soon • Contact us to request a custom integration
Ready to Transform Your Workflow?
Join thousands of teams already using QRuxy to organize their work and boost productivity.